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Cadet Mentor Alignment Program (CMAP)

One of the key aspects of successful integration into a military school environment is developing relationships with adult mentors who will help guide a young person, and help them align with the program’s structure and behavioral expectations. In most cases, this happens organically though interactions with teachers, coaches, TAC officers and other staff. In some cases students may find themselves in situations where they succumb to negative habits and have difficulty adjusting in a timely manner to certain expectations of the program.

Over the past three years, Fork Union Military Academy has developed a Cadet Mentor Alignment Program which is designed to intervene for any student who finds himself in what would otherwise be an uncontrolled slide and could result in the student’s enrollment being in jeopardy. This program establishes specific guidelines for interactions and tracks major components of a cadet’s performance in all areas, so he may find a path that will lead to success within the system we have in place.

Cadet Mentor Alignment Program (CMAP)

The Cadet Mentor Alignment Program (CMAP) is an early intervention program that (1) identifies struggling cadets, who are then (2) mentored, encouraged, motivated, and instructed (3) utilizing available and appropriate resources. This program is not punishment, but is a means of utilizing available resources to assist and encourage “struggling” cadets as soon as feasible. Communication is a priority.

Available Resources

TAC officers
Cadet’s Admission Counsellor
Current teachers of identified cadets
Director of Character and Leadership
Adult mentors
Appropriate faculty/ staff (mentors who have developed positive relationships with cadet)
Guidance and counselling personnel
Coaches of identified cadets
Advisors
Infirmary personnel
Chaplain
Peer mentors (as determined)
Cadet chain of command
Identification of struggling cadets

TAC Officers, faculty, staff, coaches, cadet chain of command identify struggling cadets through observation and demerit accumulation.

A Cadet may become a candidate for CMAP at any time based on observation, demerits, and input from cadet chain of command, the Commandant’s Department, and/or faculty staff (see Process of Induction below). As a general rule, a cadet may be considered a potential candidate when his conduct performance level is less than Unsatisfactory (24 or more demerits in one term).
When a cadet achieves and maintains a conduct performance level of Acceptable or better (15 or less demerits) in one term, and/or based on recommendations by the CMAP team to the Commandant and Academic Dean, he may be removed from the program.
Final determination of admission and removal from program will be determined by the Commandant and the Academic Dean.
Identification Categories

For simplicity sake, three categories have been identified in which cadets may have difficulties: academic, military, and attitude. TAC’s, cadet chain of command, faculty and staff are encouraged to monitor cadets, evaluating them regarding these areas in order to determine how specifically a cadet may be struggling. A cadet may struggle in one, two, or all areas. Identifying a cadet’s classification will facilitate determining appropriate assistance.

Academic:

Consistent failures in academic endeavors
Sleeping in class
Chronic tardiness
Failure to perform assignments/ homework
CQ violations
Disruptive behavior in class
AUP violations
Uniform infractions
Military:

Excessive Room infractions
repetitive uniform/ shoes, and or haircut infractions
Habitual tardiness to mandatory formations, chapel, Commandant-mandated events
Lack of military bearing, non-observance of military courtesies.
Inappropriate behavior (horseplay, creating disturbance, provoking incidents)
Vulgarity
Attitudinal:

Lackadaisical approach to academics and military details/ responsibilities
Belligerent attitude/ Disrespect
Disobedience/ noncompliance
Aggressive behavior/ Emotional outbursts
Chronic negative attitude
Mindlessness, lack of empathy
Important Terms:

Support group:

The support group consists of the Commandant, Deputy Commandant, Academic Dean, the VP of Operations and the Director of Character and Leadership. They are to serve the coordinators and teams, facilitating cooperation and coordination, as well as assist with remedies to situations as they arise.

Permanent Team Members:

Permanent members are to be included in all discussions. Their input should be solicited. They are: The Chaplain, Infirmary personnel, Admissions, and Guidance and Counselling.

Mentor Alignment team:

The mentor team is composed of individuals who have been identified, or who have volunteered to align and, work with a particular struggling cadet, (TAC officer, current teachers, advisor, coach, chaplain, guidance and counselling, cadet chain of command, and other staff and faculty members). Current teachers, coaches, and TAC officers are automatically considered to be members of the alignment-team.

Program Coordinator:

The Program Coordinator supervises the program (for one or several struggling cadets) and ensures that communication between the members is maintained. The coordinator makes recommendations and is the liaison between the cadet, the mentor-team and the support group.

Enrollment Process

Commandant’s Department:

Based on observation, Conduct Performance Level, and input from cadet chain of command, TAC Officer discusses potential candidate and current situation with Commandant and/or Deputy Commandant.
Commandant and Deputy Commandant approve or disapprove cadet participating in program.
Upon Commandant and/or Deputy Commandant approval of cadet for inclusion into program the Commandant notifies Director of Character and Leadership.

Academic Department:

Based on observation, Conduct Performance Level, faculty member provides brief narrative outlining concerns to Academic Dean.
Academic Dean confers with relevant personnel to determine if cadet should participate in program.
Upon determining inclusion is appropriate, the Academic Dean notifies the Director of Leadership.

Enrollment Process Flow Chart

Commandant’s Department, Chain of Command
Academic Dean, Faculty and Staff
Observations and/ or Conduct Performance Level during term is Unsatisfactory
Observations and/or Conduct Performance Level during term is Unsatisfactory
Commandant’s Department personnel recommends cadet for CMAP
Faculty/ staff recommend cadet for CMAP
Commandant or Deputy Commandant Approves enrollment and notifies Director of Leadership
Academic Dean Approves enrollment and notifies Director of Leadership
Director of Leadership solicits guidance, determines, Program Coordinator. Director of Leadership notifies TAC officer and Program Coordinator

CMAP Process

Once a cadet has been selected to participate in CMAP, the process includes the following:

The TAC Officer notifies the cadet who is being inducted into program. He contacts the parents, informing them of cadet’s performance and subsequent participation in the program.
Upon notification, Program Coordinator confers with TAC officer, Commandant/Deputy Commandant, Director of Leadership, and Academic Dean to determine program specifics (See Elements of Program and sample CMAP Form below).
The Coordinator schedules and has initial meeting with cadet and TAC Officer to:
Determine appropriate mentors (cadet chain, chaplain, coaches, etc.,), in order to form a mentor-team to support, encourage, and communicate with struggling cadet.
Finalize plan
Explain program and solicit cadet commitment
The Coordinator and TAC Officer complete CMAP Forms and publish
Communication among team members is maintained
TAC Officer communicates demerit updates and barracks situations
Teachers report academic issues (homework, uniform, behavior)
Mentors (coaches, chaplain, etc.) and other members report observations and make recommendations
Program Coordinator supervises exchange and schedules discussions w/ appropriate personnel (team members, Commandant Department, Academic Dean, and Director of Leadership).
Coordinator and team members meet with cadet and report as necessary.
When a cadet achieves and maintains a conduct performance level of Acceptable or better (15 or less demerits) in one term, and/or based on recommendations by the CMAP team, the cadet may be removed from the program.
Program Process Flow Chart

TAC Officer informs cadet and Parents of cadet

Program Coordinator confers with TAC, Dean, Commandant, teacher, and relevant personnel to determine appropriate plan

Program Coordinator and TAC

Meet with cadet
Determine appropriate mentors
Finalize plan
Explain program and solicit cadet commitment
Determine Mentor-team
Complete CMAP Form and publish
CMAP team members, Permanent members, and Support Group are notified

Program Coordinator publishes forms

Communication and support is established and maintained. All parties publish notes and meet as necessary

Responsibilities

TAC Officer:

Notifies cadet and parents of cadet
Assists Program Coordinator explaining program; soliciting commitment
Assists Program Coordinator and Support Group develop plan to meet cadets’ specific needs.
Works with Program Coordinator to complete and maintain CMAP Forms
Schedules daily mandatory meeting times and locations with cadet participant if applicable.
Communicates regularly with parents/ guardians, all adult participants, providing demerit sheets and occasional updates as needed (change in roommate, room, chain of command, etc.)
Publishes notes as needed
Program Coordinator:

Responsible for finalized CMAP plan.
Schedules and supervises meetings with TAC and cadet
Determines and contacts Mentor-team, communicates regularly with them.
Supervises completion of Initial CMAP forms and updates to reflect changes (planning period, teacher, etc.)
Provides updates and schedules and impromptu meetings as necessary.
Schedules and meets with participant as necessary to inspect uniform, discuss issues, and to provide encouragement. Coordinator keeps records of meets and brief narrative.
Ensures communication is maintained between all parties.
Based on periodic contact, Coordinator informs Director of Leadership and TAC officer of concerns and makes recommendations.
Communicates with parents of participant as necessary
Publishes notes as necessary
Director of Character of Leadership:

Director of Leadership solicits guidance
Director of Leadership notifies TAC officer and Program Coordinator
Serves as liaison between all parties and academy President, encouraging and maintaining lines of communication
Periodically reviews CMAP documentation and provides input as necessary
Makes recommendations
Serves TAC officer and Program Coordinator, providing courses of action to address concerns, and/or challenges
Elements of Program

Primarily Academic:

Cadet’s name is added to CQ watch list so OC’s can monitor and encourage CQ performance. Academic Dean maintains list, and provides list to faculty as it is updated.
OC provides brief narrative of cadet performance during CQ on form located in OC Book. TAC Officer communicates pertinent information to Program Coordinator. Coordinator contacts relevant personnel (teacher, Academic Dean, etc.) as needed.
Academic Dean meets with cadet as necessary
Current teacher inspects cadet on daily basis, ensuring correct, serviceable uniform, shoes. Teacher reports less than standard appearance to TAC Officer.
Cadet participates in planning period unless taking Religion or Leadership
If not taking Religion, cadet reports to one of the following once a week (to be approved by teacher and scheduled by Coordinator)
Resource
Adult alignment/ team-mentor
Dr. Grant or others in Admissions who have developed rapport with cadet(s)
Guidance and Counselling Department
TAC Officer or representative for Restricted Man’s Muster
Cadet participates in extra help
Upper School Cadets report to mandatory Character and Leadership seminars when scheduled
Communication maintained by all mentors and coordinator
Scheduled meets with pertinent adults (coaches, advisors, adult mentors)
Continual communication between team members
Primarily Military and/or Attitude:

TAC Officer meets w/ Director of Leadership and chain of command regularly
Director of Leadership meets with chain of command regularly
TAC Officer assigns cadet mentor, if applicable
Chain of command keeps notes and updates TAC
TAC Officer schedules mandatory meeting times
Tuesday and Thursday w/ TAC prior to chapel
Monday, Wednesday, Friday w/ assigned personnel
Cadet attends Monday (possibly Wednesday seminars)
Scheduled meets with pertinent adults (coaches, advisors, adult mentors)
Communication maintained by all mentors and coordinator
Cadet Mentor Alignment Program Form

CMAP Plan

Cadet Name: John L. Doe

Program Coordinator: MAJ Tom Blather

PLAN:

Program Coordinator: Contact all adult participants of plan; providing copy of initial form; keeps adequate notes, updating form as new information is provided, communicates with mentors as needed. Meets with cadet(s) briefly once per week to assess attitude and issues. Forwards information to Director of Leadership and TAC Officer.

Cadet Leadership: more personalized accountability (room/ uniform). Reports delinquencies to TAC.

TAC Officer: Reports behavior, infractions, changes to Coordinator; Meets w/ cadet regularly, keeping notes and forwarding to Coordinator with updates. Restricted Man’s Muster (every Tuesday and Thursday on ramp into Chapel). Provides updated demerit sheets to adult mentors

Teacher: special attention to uniform, posture, assignments. Reports below standard and positive performance to Coordinator. Keeps during extra help and planning period, allowing to attend

Nursing Staff: Provides relevant information to Coordinator; encourages and advises cadet as applicable.

Chaplain: Schedules initial meeting, then meets as necessary. Reports relevant information to Coordinator.

Guidance and Counselling: Schedules weekly informal meets with cadet, passing information/ updates to coordinator.

Dean of Academics: Schedules initial meeting with teacher and cadet. Adds cadet name to CQ list for additional monitoring during CQ. Makes recommendations and monitors progress. Schedules meetings as needed. Notifies Coordinator of pertinent information

Coach: Though not currently involved until basketball season, should proactively seek one-on-one to express concern and offer assistance.

Director of Leadership: Completes initial CMAP form; works with TAC Officer and cadet chain of command, providing specific guidance and tools to cadets. Monitors program and participants.

Adult Mentor 1:

Adult Mentor 2:

IT:

Cadet Mentor 1:

Cadet Mentor 2: